Expert Monthly Property Management Bookkeeping
REA helps our property managers improve operational efficiencies while increasing their profit margins.
Let our experienced team of property accountants handle the bookkeeping while you focus on adding more doors.
Our proven monthly property management bookkeeping services are 30-50% less than hiring in-house accounting team. Saving money while reducing operational stress, what's better than that?
30-50%Less Than In-House
230+Property Accountants
8Platforms Supported
Why Property Management Companies Choose REA
Three Reasons, and They Are Always the Same Three
They're growing too fast for their accountants to handle.
When your business is scaling, the last thing you want to focus on is growing your bookkeeping team. Let our team of experienced accountants scale right along side you without the hiring, firing, and managing of new employees.
They want to spend less on accounting fees.
Our proven monthly property management bookkeeping services are 30-50% less than hiring in-house accounting team. Saving money while reducing operational stress, what's better than that?
They need an expert in their accounting software.
You're in business because you're an expert at property management, not accounting tech. That's where we come in. From AppFolio to Yardi, we work with nearly all the property management accounting software providers.
Property Management Bookkeeping from REA
Done Inside the Platform You Already Run
Trust Bookkeeping
Leverage your software's powerful bookkeeping capabilities with REA's tailored service.
See how it worksCorporate Bookkeeping
REA's skilled team, in combination with your software's comprehensive toolset, addresses the complexity of your corporate financial activities.
Bank Reconciliations
Employing your software's state-of-the-art system, REA offers bank reconciliation services that brings meticulous accuracy to your finances.
See how it worksFinancial Diagnostic Cleanup
REA utilizes your software's advanced diagnostic tools to swiftly and effectively troubleshoot financial anomalies.
See how it worksTrust Compliance
REA pairs its accounting for property managers with your software's detailed reporting to deliver comprehensive Trust Compliance Verification services.
See how it worksThe Full Scope
- AppFolio, Yardi, Buildium, and more
- Accounts Payable & Receivable
- Monthly Owner Statements
- Catch-up Bookkeeping
- Accurate NOI, Balance Sheets
- + 4 more below
Property Management Accounting and Bookkeeping Services
- AppFolio, Yardi, Buildium, and more
- Accounts Payable & Receivable
- Monthly Owner Statements
- Catch-up Bookkeeping
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Bank Reconciliations
- Owner Draws & Management Fees
- Corporate Accounting
Also available on its own
- Accounts Payable & ReceivableVendor invoices coded and paid, tenant receipts applied, management fees taken, and owner distributions cut on time.
- CAM ReconciliationCommon area maintenance pools built from the lease terms, reconciled against actuals, and billed or credited with a defensible tenant statement.
You Are Holding Other People's Money
What Makes Third-Party Management Accounting Different
A property manager's books are not one business's books. They are a trust obligation to every owner in the portfolio, tested against a state statute, on top of an operating company that also has to make money. That double role is the whole job, and it is where third-party management accounting goes wrong.
What makes it different
One system can hold every owner cleanly
Modern property management platforms separate trust and operating funds at the platform level, generate owner statements without anyone assembling them, and can report per property, per owner, and per entity from the same ledger. Run properly, the portfolio scales without the accounting scaling with it.
Where it goes wrong
Owner money and company money drift together
Management fees taken before they are earned, an owner distribution funded from the pooled trust balance while that owner's property is actually short, a security deposit sitting in the operating account. None of these look like errors in a monthly P&L. They look like errors in a state audit, and by then they are several years deep.
How we work it
We reconcile owner by owner, not just account by account
A bank reconciliation that ties at the account level can still hide an owner who is owed money the trust does not have. We tie each owner's ledger to the trust balance that backs it, which is the test a regulator actually applies.
Property Management Accounting, Platform by Platform
Pick the Software You Actually Run
The accounting problem changes with the platform underneath it. Each page below is the specific version of property management bookkeeping for that system.
- AppFolioPooled trust cash masking per-owner shortfalls
- BuildiumRental trust and HOA reserves share one ledger
- EntrataLeasing corrections silently break owner trust balances
- QuickBooksOne pooled bank balance covering many owner trusts
- Rent ManagerPooled trust balances mask a shorted property
- YardiPortfolio-level bank rec masking an owner-level deficit
- MRIThe trust wall was never the priority
- RealPageA clean portfolio roll-up hides owner-level shortfalls
How Our Property Management Bookkeeping Services Work
Review, Close, Report
- 1
We review your account.
We won't waste your time. As soon as we get access to your account, we'll begin analyzing your financials & diagnostic reports. Every property. Every unit. Every report. If we find any inconsistencies or problems, we fix them, ensuring financial accuracy across the board.
- 2
Monthly bookkeeping begins.
Once your financials are in order, we start our monthly bookkeeping for property management. We reconcile your accounts, label incoming transactions, streamline your accounts payable process, and more.
- 3
Receive monthly reports & distributions.
Each month, you'll get audit-ready financial statements and reports. Instead of confusing you with unnecessary charts and jargon, our reports make it easy for you to understand your business' financial situation. We can also prepare distributions on a monthly basis. Never leave your clients in the dark again.
You Get a Team With Names, Not a Ticket Queue
Who Actually Works On Your Property Management Books
Outsourced accounting fails when nobody owns the account. At REA you are assigned a property accounting team and a client success lead who knows your portfolio, your owners, and your quirks. They stay on your account, so you are never re-explaining your chart of accounts to someone new.
Sharifa Giraldo, CPA
VP, Client Success
Residential Property Management
20+ years of property accounting, a CPA since 2015, and a specialist in third-party management and platform migrations.
Will Daege
VP, Client Success
Commercial Property Management
25+ years across retail, office, industrial, and multifamily, including Portfolio Controller for The Related Companies' New York development portfolio.
How we work together
- A named team, not a poolThe same property accountants close your books every month.
- Reachable the way you already workEmail, phone, video, or Slack. Urgent items get answered the same day.
- Inside your accounting softwareWe take accountant access to your existing system, exactly as you would grant an internal hire.
- 230+ property accountants behind themCoverage when someone is out, and a specialist to escalate to when a lease or a trust question gets strange.
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Came from a bookkeeper who did not know real estate
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
Real-estate-only specialists
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
Handed over the whole accounting function
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
Day-to-day financial operations
REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.
Onboarding and responsiveness
Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.
Smaller portfolio, still looked after
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
230+
Property Accountants
30M+
Commercial Sq. Ft.
Up to 50%
Saved vs In-House
Every month
On-Time Close
We Also Work With
Every Vertical Has Its Own Way of Breaking
- Commercial Real EstateLease administration and CAM reconciliation
- Owner OperatorsBuying units without adding accounting headcount
- Assisted LivingResident billing alongside property accounting
- DevelopersDraws, capitalisation and job-level cost
- HOAsAssessments, reserves and board-ready reporting
- SyndicatorsWaterfalls, GP/LP splits and investor reporting
- ConstructionJob costing, WIP and retainage
Frequently Asked Questions
What are the costs associated with your accounting for property management companies?
Our pricing is competitive and tailored to the specific needs of your property management business. We offer transparent pricing structures and can provide a detailed quote based on the services you require.
What qualifications do your property management bookkeepers have?
They are highly qualified professionals with extensive experience in the real estate and property management sectors. They hold relevant certifications, are proficient in industry-standard accounting software, and stay updated with the latest financial regulations and best practices to provide top-notch bookkeeping services.
What is the turnaround time for setting up bookkeeping services?
The turnaround time varies depending on the complexity of your property management business. Generally, it takes about 1-2 weeks to fully integrate our services and start managing your finances efficiently.
How do you handle the transition from our current property management accounting system to your services?
We have a streamlined transition process that includes data migration, system integration, and staff training to ensure a smooth switch from your current accounting system to our services without any disruption to your operations.
How can AppFolio bookkeeping services benefit my property management business?
It streamlines your accounting by automating tasks such as rent collection, expense tracking, and financial reporting. With real-time data access, customizable financial reports, and seamless integration with other property management tools, AppFolio ensures accurate and efficient bookkeeping, helping you save time and reduce errors.
How do you access our accounting software?
Clients create and administer individual user access for authorized REA personnel within the client's own software environment. REA does not provide, resell, or sublicense software access. Clients retain control over access permissions and remain responsible for administering access in accordance with their software agreements and internal security policies.
Ready to Add Doors Without Adding Accountants?
Schedule a call with our team to learn how REA's property management bookkeeping keeps your trust accounting compliant, your owner statements on time, and your team focused on growth.